How to use the ROWS function in Excel
In this article, we will learn about how to use ROWS function in Excel.
The ROWS function returns the number of rows in an array or cell reference in Excel. Unlike ROW function which returns the particular row number of the cell reference.
Syntax:
=ROWS(array)
Let’s run some tests on using the ROWS function Excel
As you can see, we selected 3 rows in the array. So it returns 3 as answer.
As you can see here the array has only 1 row & 3 columns. So it returns 1 the count of rows in the array.
Here we selected a little larger array to get the count the
Press Enter
As you can see the count of rows in the above array is 21.
You can use the ROWS function in Excel without using cell references.
Excel will read this like array has 2 rows and 3 columns. The values along the columns are separated using commas (,) and values of different rows separated using semicolon(;) like shown below.
You can use the ROWS function with other excel functions.
As you can see from the above examples that how to use ROWS function in Excel.
Hope you understood how to use the ROWS function in Excel. Explore more articles on Excel cell reference function here. Please state your queries in the comment box below.
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Excel Rows Function
In simple words “ROWS” function in excel returns the count of the number of rows selected in the range. It is different from the row function, where row function gave us the row number for the selected cell instead rows function takes an array of rows as an argument and gives us the number of rows in that array, this is also a referencing function to identify the number of rows in a given array.
The array is nothing but cell referenceCell reference in excel is referring the other cells to a cell to use its values or properties. For instance, if we have data in cell A2 and want to use that in cell A1, use =A2 in cell A1, and this will copy the A2 value in A1.read more. A cell reference could be a single cell or range of cells.
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How to Use Rows Function in Excel? (with Examples)
You can download this Rows Function Excel Template here – Rows Function Excel Template
Example #1 – Using Row Cell Reference
The reason why we got the result as 3 because we closely look at the cell reference. It says A1: A3, i.e., a total of three rows are selected in the range of cells.
Example #2 – Using Column Cells Reference
ROWS function, counts only how many rows are selected in the reference. Now I will apply the formula in cell B3 as below.
I have given the cell reference as A1: C1. Let’s see what the result is.
Even though I have selected 3 cells, we still got the result as 1 only!!!
This is because we have selected 3 cells in the same row, i.e., different column cells. Since we have selected the range of cells in the same row, we got the result as 1 only.
So, ROWS Formula cannot count COLUMNS in excelCOLUMNS function falls under the category of Lookup Functions in Excel. It returns the total number of columns in the given array or collection of references. read more here.
Example #3 – Count of Rows
ROWS function, counts, only how many rows are there in the reference, now look at this example.
I have given the cell reference as A4, i.e., 4^{th} row of the worksheet hit enter, and see what the result is.
Oh!!! The result is 1 even though we have selected the 4^{th} row of the worksheet.
As we told in the beginning, the ROWS function doesn’t return row numbers. Rather it returns only the count of selected rows. In this case, since we have selected only one row, the result is 1, not 4.
Example #4 – Insert Serial Numbers
We can use the ROWS function to insert serial numbers from 1. For example, we usually insert serial numbers from cell A2, so we will show you how to insert serial numbers with the ROWS formula in excel.
Open ROWS function in cell A2.
Select the cell reference as A2: A2.
For the first cell, the reference makes the reference as absolute. $A$2: A2.
Now hit the enter key. By hitting the enter key, we should get the result as 1.
Now simply drag the formula down to get the serial numbers.
Since we have made the first part of the cell reference as absolute, it remains the same when we drag down, but another cell part of the cell reference keeps changing from A2 to A3, A3 to A4, and so on.
Difference between ROW & ROWS
After knowing the ROWS function, it is important to know how it differs from the ROW function in excel. Both are so confusing, so we will sort out this now.
The ROW function returns the selected cell’s row number in the worksheet. For example, if we select the cell reference as A3 by using the ROW function.
Since A3 is the 3^{rd} row in the worksheet, we got the result as 3.
But on the other hand, if we enter the same cell reference by using the ROWS function.
We will get the result as 1.
Because Excel ROWS function returns the count of how many rows are selected in the range.
So, the ROW Function returns the row number of the selected cell, and the ROWS function returns the count of selected rows in excel.
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ROWS Function in Excel
Excel ROWS Function (Table of Contents)
Introduction to ROWS Function in Excel
Excel is nothing more than a table with rows and columns. Every time we work on Excel, we have to deal with cells. A cell is nothing but intersection rows and columns. While working on cells, we always will come up with a situation where we need to figure out how many ranges of rows we are working on. There comes the excel ROWS function to your help, allowing you to calculate the number of rows present in an array.
Excel ROWS function is categorized under Lookup & Reference functions section under Formulas in Excel. This means this function can be used to either look up the values/numbers or find out the references. And, that is what the function does itself; it lookups what are the rows in an array/reference provided and gives the number of those rows as an output. You can see the definition of the function when you navigate your mouse towards the same. Below is the screenshot that makes things look clearer.
Syntax of ROWS Function
The argument of ROWS Function:
array – This is a required argument that specifies the range of cells used as an argument and function that captures the number of rows for the same.
How to Use ROWS Function in Excel?
Let’s understand how to use the ROWS Function in Excel with some examples.
Example #1 – Calculate Number of Rows
In order to check how the Excel ROWS function work, follow the below steps:
Step 1: In an active Excel sheet, start typing the syntax as =ROW and select the ROWS function by double-clicking from the list of functions that will appear as soon as you start typing the function syntax.
Step 2: As soon as you double click the ROWS function from the list, it will appear inside the cell you are referring to and will be asking for an argument, i.e. an array for cells reference through which the function can count the number of rows.
Step 3: Now, we need to provide an array of cells as an argument to this function. Put B1:C10 as an array argument to ROWS Function.
Now, we will figure out what could be the output for this function with B1:C10 as an argument. The array is up to the 10^{th} row of excel irrespective of a column, if you can see. Also, the ROWS function doesn’t figure out column numbers. Therefore, the ideal output should be 10 under cell A1.
Step 4: Complete the formula by adding closing parentheses after an array input argument and press Enter key to see the output.
Example #2 – Calculate Number of Rows for an Array Constant
ROWS function also works on array constants. Array constants are something that are numbers under curly brackets. Ex. {1;2;3}
Step 1: In cell A2 of the active Excel sheet, start typing =ROW and select the ROWS function from the list that appears.
Step 2: Once the function is selected, use {1;3;5;7;9} as an argument for this function. Make sure you separate the array constants with a semicolon instead of a comma. Doing so converts them into individual array constants.
Step 3: Complete the ROWS function with closing parentheses and Press Enter key to see the output.
This code considers each constant as a row number and gives the count of all such present in an array. For example, 1 stand for 1^{st} row, 3 stands for 3^{rd,} and so on. The interesting thing to note down is, this example does not include the rows in-between. Like 2^{nd}, 4^{th}, 6^{th, }and 8^{th} rows are not considered as an argument. This is because we used a semicolon as a separator which defines each element of an array as a sole entity.
Example #3 – Count the Table Rows
Suppose we have a table, and we want to count how many rows the table has acquired. We can do this with the help of the ROWS function as well.
First, we will convert this data into a table. Suppose we have sales data for the past four years as given below.
Click on the Insert tab in excel and click on the Table button to insert a table on given data.
Step 1: In cell F1, start typing the formula =ROWS and select the ROWS function by double-clicking on it from the list of suggested functions.
Step 2: Now, it will ask for an array argument within which it can count the number of rows. For that, the type table inside the ROWS function will show the active table present in the system. Double click on it to select.
It will look like the one in the below screenshot. Now we want to check how many rows this table has acquired.
Step 3: Now, it will ask for an array argument within which it can count the number of rows. For that, the type table inside the ROWS function will show the active table present in the system. Double click on it to select.
Step 4: Now close the parentheses so that the formula will be complete and press the Enter key to see the output.
This will give an output of 8 which means there are 8 rows in the table. An interesting thing in this example is that whenever we are trying to capture the rows acquired by a table, the header rows are always neglected from the calculations. See the table; there are 9 rows, including column headers. However, as it is a table, column header rows are neglected.
This is from this article. Let’s wrap things up with some points to be remembered.
Things to Remember
- This function can take an array or any single cell as a reference and returns the number of rows present in that array. Obviously, if it is a single cell as an argument, it will always return 1 as a row count.
- We can also use array constants or array formulas as an argument to this function, and it will return the count of rows under array reference.
- If a table is used as an argument to this function, it will return the row count for that table, excluding the column header row.
Recommended Articles
This is a guide to ROWS Function in Excel. Here we discuss How to use ROWS Function in Excel along with practical examples and a downloadable excel template. You can also go through our other suggested articles –
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This article describes the formula syntax and usage of the ROWS function in Microsoft Excel.
Description
Returns the number of rows in a reference or array.
Syntax
ROWS(array)
The ROWS function syntax has the following argument:
Array Required. An array, an array formula, or a reference to a range of cells for which you want the number of rows.
Example
Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.
Formula | Description | Result |
=ROWS(C1:E4) | Number of rows in the reference | 4 |
=ROWS({1,2,3;4,5,6}) | Number of rows in the array constant | 2 |
Rows function excel
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How to Use ROWS Function in Excel.
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