Trucking invoice excel

Trucking invoice excel DEFAULT

Freight/Trucking Invoice Template

Download the freight/trucking invoice template to record charges associated with most any kind of transportation services. These invoices also let you keep thorough records of items you have shipped or received as well as their value so you can verify shipments and maintain your accounting.

How to Make in Adobe PDF and Microsoft Word

Step 1 – Download in Adobe PDF (.pdf) or Microsoft Word (.doc)

Adobe PDF (.pdf) and Microsoft Word (.doc)

Step 2 – First, enter your company’s name at the top followed by its address, phone number, and other contact information. Then write in the invoice number and date of invoice below that.

Step 3 – Enter the customer who’s paying for the shipment where it reads “Bill To,” then enter the name of the recipient and the recipient’s address to the right.

Step 4 – Description of Goods – For each separate type of good in the shipment, complete a separate row in the table. Enter the quantity of each and total the amount for each by multiplying the quantity times the unit price.

Step 5 – Add each figure in the total column to get the subtotal, then add any tax or shipping and handling charges to get the total the customer owes.

How to Make in Microsoft Excel

Step 1 – Download in Microsoft Excel (.xls).

Step 2 – At the top left, type your company’s name followed by its address and other contact information, including your company’s URL. To the right, complete the invoice number and date, any reference number needed, and the payment terms.

Step 3 – Enter the customer’s name to the left, then enter the customer’s address and contact information and indicate who should attend to the invoice.

Step 4 – Description of Goods – For each separate type of good in the shipment, complete a separate row in the table. Then enter the quantity of each and total the amount for each by multiplying the quantity times the unit price.

Step 5 – Add each figure in the total column to get the subtotal, then add any delivery charges to get the total the customer owes. Place any comments to the left regarding due date or other terms.

How to Video

Create this Invoice below


Trucking Invoice Template

There are a few specific steps you need to take if you are interested in starting your own trucking business. First of all, acquire your CDL license. You won’t get very far if you cannot legally drive a truck! Although you probably already have a driver’s license, a higher level of skill is needed to drive a big rig, and so you need this specialty license.

If you want to start a trucking business, make sure to have a business plan. Starting a trucking business involves more than just jumping in a truck and taking off down the road. Make sure you understand what is involved before you venture into this line of work. You need to determine what type of freight you will haul, as well as how big you want to build your business. Sometimes a smaller trucking business will actually be a bigger money maker because there is less overhead and fewer employees to pay.

The most important part of a trucking business is the truck itself. Choose wisely and know that you will have quite an expenditure for this. You can finance a car like you do a personal car or house, but do some research to get a vehicle that will fit well into your plan.

There is a lot of red tape to get through if you want to own a trucking company. The Federal Motor Carrier Safety Administration (FMCSA), an offshoot of the US Department of Transportation, has many regulations that you must adhere to in order to run a successful trucking business. First, you will need to acquire federal DOT and Motor Carrier Authority numbers. These allow you to haul cargo legally in the United States. Secondly, your Unified Carrier Registration will verify that you are covered for insurance for your truck. Understandably, insuring yourself and your truck is extremely important, as it protects both you, your company, and others on the road. The third license you will need is an IRP license, or International Registration Plan, so that you can freely move between states and across the country and most of Canada.

Taxes are always part of a business and need to be planned for. The Heavy Vehicle Use Tax governs any vehicle that weighs more than 55,000 pounds, so you will need to consider that. Speaking of taxes, The International Fuel Tax Agreement offers a decal that gives you a license for fuel across the country.

If you are still interested in owning a trucking company after jumping through all of these hoops of paperwork, you then need to find some freight to haul. There are load boards that can give you knowledge of specific jobs. Doing prospecting and networking could also net you some clients. Other ideas include. Get together with other fleet loads to see if you can find some work Finally, becoming a government contractor can also make you marketable for different cargo.

Most truck drivers charge by the mile. Make sure to factor in all of your expenses in order to determine your per-mile rate. Include the fixed costs of your trucking business like health insurance, insurance for your truck, your truck payment, leasing office space or garage, and any other expenses you pay every month.

The cost per mile should also include the variable costs, like the cost of fuel, your expenses for food and lodging,  the cost of fixing the truck if it breaks, new tires, etc. The phrase “save for a rainy day” applies to the trucking industry because you never know when unexpected changes arise.

The amount of salary that truck drivers make is dependent on how long they have been on the job, how many accreditations they hold, and how much they hustle. According to data from 2019, CDL drivers make about 66,000 dollars a year. First-year drivers make about ten thousand less than that a year. Experience, bonuses, and whether or not a driver has been to truck driving school all play a role in their salary. Another way to haul in a bigger salary occurs if you are hauling hazardous materials, live animals, or anything that is out of the ordinary. You will always be compensated for going above and beyond the usual.

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What Is a Trucking Invoice Used for?

With the free Microsoft Word invoice template from FreshBooks, you can quickly customize and save your invoices in the format that feels most comfortable for you. It’s easy to edit and will have you getting paid and back on the road in no time.

As a truck driver, tow truck operator or owner of a trucking company, you may be wondering what options are available for billing your clients. It’s important to get paid for your services, but typical accounting tools can be confusing, expensive or just don’t suit your needs.

With professional invoice trucking software from FreshBooks, you can invoice clients speedily and accurately. You don’t have to worry about making basic invoicing mistakes that might hold up your income or hold up your payments.

You could spend a lot of time and money on an accountant, or you could cut out the middleman by creating your own invoices for free. Design your own custom receipts and get paid your way, the right way.

With the FreshBooks free freight invoice template, creating and sending your own invoices is simple, free and customizable to your needs.

Start getting paid for your services the right way, no matter what services your trucking business provides.

We’ve created invoices to serve a whole host of small business needs. Check out our online invoice library for more. Trucking business invoicing is a crucial step to getting paid correctly, and shouldn’t be rushed or leaving you with more work than you started with.

A few reasons for using a trucking invoice include:

  • Record important sales transactions
  • Track client charges and payments
  • Stay on top of payment due dates
  • Make note of missed deadlines
  • Keep track of debts
  • Record essential details for tax time
  • Detail services and charges
  • Keep bookkeeping organized and streamlined

Tired of your business finances being a mess? You need an invoicing system that helps you keep things organized and ready for tax time. With FreshBooks invoicing software, you can keep your expense-tracking in check, so that you know how much revenue you are making and how much you should be charging.

A trucking invoice clearly lists the services that your company has provided, along with costs and descriptions for each. It clearly labels your invoice with your trucking company name at the top. It also lists total cost, payment details and more. Including all of this information avoids confusion between you and your client, which helps you to be paid on time. Freight invoices can be easily edited depending on your services and charges.

Efficient invoicing allows for fewer missed payments and hassle when it comes to doing your business taxes. That is surely worth a sigh of relief.

With resources like the FreshBooks transportation invoice template, it is possible to get the billing job done right from the very beginning. Sending trucking invoices should be the easiest stop on your road to getting paid, and with FreshBooks, it can be.

Creating your own professional invoice has never been simpler. Create and send your invoice today to get paid in no time.

Accounting Software Spreadsheet for USA Truckers (for up to 10 trucks)


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